Legal Executive Assistant - Cleveland

Position Summary

The Legal Executive Assistant coordinates all activities of their assigned timekeeper(s) in an extremely fast paced working environment, including heavy client contact, meeting scheduling, project oversight, and document production in a timely and accurate manner.

Essential Functions

• Coordinates and manages the complex and ever-changing schedule of their assignment which includes but is not limited to, meetings, appointments and deliverables.
• Independently receives, prepares, reviews, drafts, and appropriately handles all incoming and outgoing correspondence including phone calls, e-mails, meeting confirmations, verbal and written correspondence and legal documents in an accurate, efficient, effective, and professional manner.
• Communicates properly and promptly with BFCA personnel and external contacts at all times and must exhibit a high level of customer service.
• Arranges, coordinates and oversees all travel needs assuring optimal time management and timely arrival to all appointments.
• Processes complex expense reports in a timely and accurate manner using the Firm’s expense reporting software.
• Opens, develops and maintains well-organized client files, resource materials and administrative files.
• Handles timekeeping and billing activities as required.
• Serves as a professional liaison between the Executive Committee, Partners, Firm Management, and external contacts.
• Manages all details of applicable legal practice areas.

Qualifications:

• High School Diploma. An Associate’s Degree from a professional legal/business school or equivalent is desirable.
• Five (5) years experience as an executive assistant in a professional service or legal environment is required.
• Experience with high-level stakeholders.
• Experience with managing partners, executive committee chair members, partner in charge or c-suite level members strongly preferred.
• Strong project management and written/oral communication skills.
• Highly skilled in the use of Word and Outlook.
• Must possess an excellent customer service attitude.
• Flexibility to work overtime as necessary.